Become anExhibitor
Showcase your products and services, share your corporate message, and connect with more than 2,500 participants from across North America and beyond. Three exhibitor options, one 8'x8' table or two, in the designated Exhibit Hall at the Rosen Shingle Creek Hotel.
Showcase. Connect. Make an impact.
The National Alliance of Black School Educators (NABSE) takes great pleasure in inviting you to exhibit at our 54th Annual Conference at the Rosen Shingle Creek Hotel in Orlando, FL, December 2nd through 6th, 2026. We are planning for more than 2,500 participants from across North America and beyond to participate in the conference this year.
It is here that you can build your business, make valuable connections, and position your company as a strategic partner to educators. Do not miss this great opportunity and register to exhibit at NABSE.
Exhibits are located in the designated Exhibit Hall within the NABSE National Conference Floorplan. Measurements are as accurate as possible, but management always reserves the right to modify the floor plan to meet the needs of the exhibit and exhibitors.
Showcase
You will have the opportunity to showcase your products and services, emphasize your corporate message, and improve your profitability with one of the largest and most diverse audiences of educators.
Connect
You will be able to speak to the roles and responsibilities in the school market, face to face with the people who carry them out every day.
Influence
This conference is a great place to find educators who are exploring the new technologies and methodologies that are improving learning and teaching.
Recruit
For recruiters, it is the perfect place to find qualified African-American educators and students to enhance the diversity in your workforce.
Choose Your Exhibitor Option
Final acceptance, designation of business type, and cancellation are at the discretion of NABSE. The exhibitor package option is confirmed by NABSE.
Built for small businesses and sole proprietors who want a presence in the Exhibit Hall at an entry-level investment.
- One 8'x8' standard table in the designated Exhibit Hall
- Access to more than 2,500 conference participants
- Exhibit Hall hours across the full conference
- Designate one contact per person per table
The standard corporate exhibit. A single 8'x8' table for organizations bringing a full product or service line to the hall.
- One 8'x8' standard table in the designated Exhibit Hall
- Access to more than 2,500 conference participants
- Exhibit Hall hours across the full conference
- Staffing by two persons per table is highly recommended
Double the space for corporations running demonstrations, recruiting on site, or presenting multiple product lines at once.
- Two 8'x8' standard tables in the designated Exhibit Hall
- Room for demonstrations and larger displays
- Access to more than 2,500 conference participants
- Staffing by two persons per table is highly recommended
Note: Final acceptance, designation of business type, and cancellation will be at the discretion of NABSE. NABSE reserves the right to reject ANY application for ANY reason.
How Can You Become a NABSE Exhibitor?
Review this Exhibitor Prospectus in its entirety. Final designation is at the discretion of NABSE.
Select an Option
Choose the exhibitor option that fits your organization. Final designation is at the discretion of NABSE.
Submit the Request
Complete and submit the 54th Annual NABSE Conference Exhibitor Request form on this page.
Sign the Contract
Upon receipt of confirmation of approval, complete, sign, and upload the Exhibitor Contract Form via the link provided in your approval email.
Set-Up, Move Out, and Cancellation
All exhibits must be staffed and remain intact until the official closing hour. Early dismantling is disruptive to the Exhibit Show.
Cancellation Deadline: October 16, 2026
October 16, 2026 is the deadline to cancel and receive a 50% refund of total Table fees. Subsequent cancellations are not subject to refund.
All cancellations must be made in writing to exhibits@nabse.org by October 16, 2026. All monies less a service charge of $300 will be refunded within 90 days of the conclusion of the Conference. No refunds will be considered or issued after October 16, 2026.
Please note: Each exhibitor must designate one contact per person per Table. It is highly recommended that each exhibit Table be staffed by two persons. Exhibitors may not pack, tear down, or remove any portion of the exhibit prior to the official closing.
Rules and Regulations
The following terms are drawn from the 2026 NABSE Exhibitor Contract. Review the full prospectus before submitting your request.
Reservations for Table Space
The exhibitor registration form must be completed online via the NABSE website. Following confirmation of Table space, the required NABSE Exhibitor Contract page must be signed and uploaded with the registration form. The contract is available online.
Payments must be completed online via the NABSE website by credit card or purchase order.
General Exhibit Table Sales
Full payment is due with the signed NABSE Exhibitor Contract. Payments may be remitted by credit card only. No purchase orders will be accepted.
Table reservations will not be held for requests with declined credit cards. NABSE reserves the right to reassign any Table space for which full payment is not received within three (3) business days of notification of Table approval.
Standard Table
The standard Table sizes to be furnished by NABSE are outlined in the Exhibitor Package Options. No in-line exhibit shall exceed 8' in background height or 3' in division rail height, except in height, it may not extend out from backing more than half of the depth of the Table.
No organization, company name, or advertising shall be displayed above the permissible height of the background for any standard exhibit. No construction which may obscure the view of adjacent Tables is allowed on the side of Tables.
NABSE shall have full authority for approval or arrangement and appearance of items displayed, and may at its discretion require replacement, rearrangement, or redecoration of any item or any Table.
Set-Up and Dismantling
It is mutually agreed that it is the duty and responsibility of each exhibitor to install the exhibit before the opening of the exhibition, and within the allotted time, and to dismantle the exhibit immediately after the close of the exhibition.
If any Table area remains unfinished one hour before the scheduled opening of the show, NABSE shall authorize the official decorator to affect the necessary finish and the exhibitor must pay all charges involved.
Removal of Exhibit Materials
All exhibit materials MUST be removed from the exhibit floor no later than 5:00 pm on December 5th. NABSE reserves the right to discard any materials left in the exhibition space.
Cancellation
All cancellations must be made in writing to exhibits@nabse.org by October 16, 2026. All monies less a service charge of $300 will be refunded within 90 days of the conclusion of the Conference. No refunds will be considered or issued after October 16, 2026.
Failure to occupy Table space does not release the exhibitor from the obligation to pay for full cost of the rental. Any exhibit space not occupied by the closed of exhibit set-up Wednesday, December 2nd at 7:00 pm may be forfeited by the exhibitor. This space may be reassigned.
If flood, fire, strikes, riot, civil commotion, or other circumstances beyond the control of NABSE cause the exhibit to be cancelled, full refund of the exhibit rental fees will be made.
Use of Space
No exhibitor shall assign, sublet, or share their allotted space without the knowledge and written consent of NABSE. No firm or organization without assigned exhibit space will be permitted to solicit business within the exhibit area.
Displays and demonstrations are limited to the confines of an exhibitor’s own Table, as is the distribution of literature or other items.
Liability and Security
NABSE will secure during non-exhibition hours. The furnishing of such service shall not be construed as any assumption of obligation or duty with respect to the protection of the property of exhibitors.
Exhibitor property shall always remain in the sole possession and custody of the exhibitor and shall be the sole responsibility of the exhibitor to obtain such insurance.
Acceptability of Exhibits
All exhibits shall serve the interests of the members of NABSE and its affiliates and shall be operated in such a way that will not detract from other exhibits, the exhibition, or the conference. NABSE reserves the right to require the immediate withdrawal of any exhibit which NABSE believes to be unsuitable or misrepresented through its description.
The contract, placement, or direct sales of any copyrighted or trademarked materials, including materials for entertainment purposes such as CDs or DVDs, is strictly prohibited unless the vendor is an authorized distributor of such. Violators are subject to Table closure and forfeiture of rental fee in addition to applicable sanctions under the law.
Sales Prohibition
Audio/visual and other sound and attention-getting devices and effects will be permitted only in those locations and in such intensity as in the sole opinion of NABSE does not interfere with activities of neighboring exhibitors at the conference.
Operation equipment being demonstrated may not create noise levels or visual obstruction objectionable to neighboring exhibitors.
Fire Regulation and Code Adherence
All displays must meet the fire code regulations and regulations of the State and city of Orlando, Florida ordinances and permit requirements. Any permit and associated fees are the sole responsibility of the Exhibitor.
Adherence with all State, City, NABSE, and hotel production and exhibit policies are mandatory.
Care of Building and Equipment
Exhibitors and their agents must not injure or deface the walls or floors of the building, the Tables, or the equipment of the Tables. Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Distribution of promotional gummed stickers or labels is strictly prohibited.
When such damages appear, the exhibitor is liable to the owner of the property damaged. All materials used in decoration must be flameproof. Electrical wiring must conform to the National Electrical Code Safety Rules. Combustible materials and explosives are not permitted in the Exhibit Hall.
NABSE Name and Logo
The use of and/or reproduction of the NABSE name and/or logo and any reference indicating endorsement by NABSE is strictly prohibited without written authorization from NABSE.
General Authority
NABSE shall have the sole authority to interpret and enforce all terms and conditions governing exhibitors and the exhibition. All matters not specifically covered herein are subject to decision by NABSE.
These terms and conditions may be amended at any time by NABSE upon written notice to all exhibitors. The exhibitor expressly agrees to be bound by the terms and conditions set forth herein and by any amendments thereto adopted by NABSE.
NABSE Disclaimer
The products and services that are advertised and sold have been deemed useful to most educators. The exhibition of such products and services does not imply or indicate NABSE’s endorsement of such products or services.
Shipping, Receiving, and On-Site Services
The package room is available for the receipt, holding, and delivery of packages to guests in rooms or convention spaces. The package room will not be available to store exhibits or large crates in an effort to bypass the organization’s contracted drayage company.
Package Center
Rosen Shingle Creek offers packaging and shipping services through an in-house service located in the Convention Center.
For shipping and receiving pricing information, please contact:
(407) 996-8580Business Center
The business center is conveniently situated near the meeting areas to better serve all guest needs.
To contact the business center, please dial:
(407) 640-6898How to Label Packages
Convention and meeting materials should be identified with the name of the organization, meeting name, and date of arrival. Packages should be labeled as follows:
Attn: Hold for “Fred D. Smith / Pet land 2019 / 08/15/2019”
ROSEN SHINGLE CREEK
9939 Universal Blvd
Orlando, FL 32819
Guest phone number
Number each box and know its contents. This helps when a specific box needs to be located immediately, for example 1 of 2, 2 of 2.
Package Shipping
The guest package room is located by Gatlin Ballroom at the bottom of the escalator, next to the Ricoh Business Center. Rosen Express offers a wide variety of package shipping services, including transporting inbound shipments sent to or outbound shipments sent from the Rosen Shingle Creek.
Guests may use their own courier account for shipping via FedEx, UPS, or DHL. Please inform your Convention Services Manager of your package shipping needs. For Package Room hours, contact Banquet Setup.
| Item | Charge |
|---|---|
| Letters / Envelopes | No Charge |
| Boxes / Plastic Containers | $1.00 per lb. |
| Pallet / Cases | $1.00 per lb. up to 400 lbs. Max. |
| Item | Charge |
|---|---|
| Letters / Envelopes | No Charge |
| Boxes | $10.00 per piece |
| Luggage / Plastic Containers | $15.00 per piece |
| Pallets / Cases | $100.00 per piece |
Charges will vary depending on destination, weight, and speed of delivery. Pricing will vary for any packages shipped via the Package Room courier accounts. No charge for letters and envelopes under one pound. Package Room Management reserves the right to REFUSE boxes which are damaged during shipping, unsafe, or too large. Parcels are accepted five (5) days prior to group or guest arrival. Storage and moving charges will be applied. Payment by credit card, room charge, or master account will be due prior to delivery of boxes. Receiving deliveries will not be accepted after 5:00 pm.
Questions about exhibiting?
Contact the NABSE Exhibitor Office at exhibits@nabse.org and a member of the team will walk you through options, deadlines, and the contract process.
Exhibitor Request
Complete and submit the form below to request exhibitor space at the 54th Annual NABSE Conference. All potential exhibitors must apply and be accepted before a contract will be issued. Upon receipt of confirmation of approval, you will complete, sign, and upload the Exhibitor Contract Form via the link provided in your approval email. Final designation is at the discretion of NABSE.
About NABSE
Founded in 1970, the National Alliance of Black School Educators (NABSE) is the nation’s leading organization committed to the educational excellence of Black children and the professional advancement of Black educators. For more than five decades, NABSE has shaped education policy, developed leaders, and served as a trusted national convener.
Today, NABSE’s affiliates span the United States, Canada, Europe, and the Caribbean, extending the organization’s global reach and enduring legacy. NABSE members include a distinguished network of educators and leaders who hold positions of influence across public and private school systems, higher education institutions, and partner organizations.
NABSE is an international nonprofit organization dedicated to advancing the academic success of all children, with a particular focus on children of African descent. Through leadership development, advocacy, and collaboration, NABSE works to improve educational experiences and outcomes for African American students while supporting the professional growth of Black educators.
